Administrative Assistant

July 20, 2023
Posting #23-00-002

The Manitoba Métis Federation (MMF) is the National Government of the Red River Métis - also known as the Manitoba Métis. The Red River Métis are Canada's Negotiating Partners in Confederation and the Founders of the Province of Manitoba.

The MMF seeks to fill numerous full-time Administrative Assistant positions within multiple departments located in Winnipeg, MB. The Administrative Assistant is responsible for providing administrative support to the Director and team of their respective department.

Job Duties/Competencies:

• Draft, type, and proofread documents including but not limited to; reports, letters, briefing notes, memoranda, statements, and forms;
• Schedule appointments, meetings, travel arrangements and maintain calendar;
• Prepare agenda and information kits for meetings;
• Process and maintain a log of incoming and outgoing correspondence;
• Photocopy, scan and organize documents for distribution, mailing, filing, and faxing;
• Maintain tracking systems and electronic and hard copy filing systems;
• Receive visitors, screen calls, take messages and determine urgency;
• Order office supplies, complete purchase orders and allocate expenses as per budget for review as requested;
• Perform general clerical duties.

Skills and Qualifications:

• Post-secondary education in Business Administration, Administrative Assistant or related field;
• Two years' experience as an Administrative Assistant or similar role;
• Experience preparing correspondence, including reports and letters;
• Experience in a computerized office environment with a proven ability with Microsoft Office;
• Demonstrated ability to create and maintain filing systems and maintain confidential records and files;
• Strong communication and interpersonal skills;
• Strong analytical, problem solving, time management and organizational skills;
• Experience working for a not-for-profit organization, boards and committees is considered an asset;
• Knowledge of Métis culture, MMF programs and services is a definite asset; and,
• Ability to travel, valid Manitoba Driver's license with access to a reliable vehicle.

We offer a comprehensive benefits package including; health, dental, vision, pension, and vacation. Access to an on-site fitness facility as well as an in-house restaurant is available.

Please submit your resume and cover letter, referencing the job posting number. This posting is open until filled.

The MMF requires a satisfactory criminal record check prior to commencement of employment. The MMF will accept existing criminal record checks if dated within 3 months of your start date. Obtaining this document is not a guarantee of employment.

Preference will be given to qualified Métis applicants and they are encouraged to self-identify on their cover letter. The MMF encourages internal applicants to apply for career opportunities within our Government.

MMF Human Resources Department
300-150 Henry Ave
Winnipeg, Manitoba R3B 0J7
Email to: jobs@mmf.mb.ca
Fax to (204) 947-1816

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